This article goes over Ironclad's SAP integration and the two packages it's offered in: SAP Data Foundation and SAP Procurement Automation. We’ll go over each package, the capabilities included, and where to go for setup instructions. Use this article as a starting point to understand which package fits your needs.
Use Case
Use this article when you're deciding how to connect SAP and Ironclad to understand the difference between the two packages, see which capabilities each one includes, and find the setup article for the capability you want to configure. Choose SAP Data Foundation when the goal is to keep records consistent and eliminate manual data entry, and SAP Procurement Automation when the goal is to have purchasing and contracting trigger each other automatically.
Prerequisites
| Features | Integrations, APIs, Entities |
| Connected Systems |
|
| Packages |
SAP Data Foundation or SAP Procurement Automation |
| Permissions |
Admins or users with Integrations Management permissions. |
Comparing SAP Data Foundation and SAP Procurement Automation
Use the table below to compare the two packages at a glance and decide which one fits your situation. The sections that follow list the specific capabilities included in each.
| SAP Data Foundation | SAP Procurement Automation | |
|---|---|---|
| What it answers | “Are my systems talking to each other?” | “Are my systems working together?” |
| What it solves | Manual data entry, data errors, and information lag between SAP and Ironclad. | Compliance gaps, pricing inconsistencies, and delays between contract signature and operational use. |
| Best for | Teams that want to eliminate copy-pasting while keeping their records consistent. | Teams that want purchasing and contracting to drive each other automatically. |
| Included features |
|
Everything in SAP Data Foundation, plus:
|
Note:
SAP Procurement Automation includes all SAP Data Foundation capabilities. You don't need to purchase each package separately.
SAP Data Foundation
The SAP Data Foundation package keeps supplier records, contract data, and signed agreements consistent between SAP and Ironclad.
| Feature | Description |
|---|---|
| Connect Supplier or Requisition Data in SAP Ariba to Ironclad | Configure which SAP Ariba supplier and requisition data maps into your Ironclad launch forms. |
| Pre-fill Ironclad Launch Forms with SAP Ariba Data | Pull supplier or requisition data into a launch form, and refresh it on demand during negotiation, with a live link back to the source Ariba record. |
| Sync Contracts Between Ironclad and SAP Ariba | When a contract is signed in Ironclad, automatically send the signed PDF and its metadata to the related Ariba Contract Workspace, so procurement sees it immediately. |
| Configure S/4HANA Entity Sync with Ironclad | Sync SAP S/4HANA Business Partners into Ironclad as entities, kept up to date as they change in S/4HANA, so S/4HANA stays the source of truth for vendor data. |
SAP Procurement Automation
The SAP Procurement Automation package builds on the capabilities of the SAP Data Foundation package so that contracts and purchasing actions trigger each other automatically.
| Feature | Description |
|---|---|
| Create an Ironclad Contract from a SAP Ariba Purchase Requisition | An approved purchase requisition in SAP Ariba automatically launches an Ironclad workflow with data pre-filled, so purchases are tied to a contract from the start. |
| Create a SAP Ariba Purchase Requisition from an Ironclad Contract | For contract-first purchasing, executing a contract in Ironclad automatically creates the purchase requisition in SAP. |
| Sync Contract Terms and Line Items to SAP Ariba | When an Ironclad contract is executed, it pushes its negotiated terms and line-item data to the linked SAP Ariba Contract Workspace. Terms map to the workspace’s pricing conditions and spend controls while line items carry item-level pricing, units of measure (UoM), and delivery schedules. Once synced, downstream purchase orders (POs) and invoices are validated against the contracted rates and limits instead of being re-entered manually. |
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