This article goes over the steps to pull supplier or requisition data from SAP Ariba into Ironclad to prefill launch forms.

Use Case

When a contract starts in procurement, the supplier and requisition details already live in SAP Ariba. Rather than re-entering that data into Ironclad, set up a workflow configuration that maps the SAP Ariba fields you want carried over into the Ironclad launch form. You can configure this for SAP Ariba Suppliers, Requisitions, or both so when your team launches a contract, the relevant data is pulled in automatically and stays tied to its source record in SAP Ariba.

Prerequisites

Features	Integrations, APIs
Connected Systems	SAP Ariba SAP S/4HANA SAP products required for integration: SAP Ariba Procurement SAP Ariba Sourcing SAP Ariba Contracts SAP Ariba Supplier Lifecycle and Performance (Supplier Management) SAP Ariba Developer Portal
Packages	SAP Data Foundation or SAP Procurement Automation
Permissions	Admins or users with Integrations Management permissions.

Set Up a Supplier Workflow Configuration

Use this workflow configuration when contracts begin from a vendor relationship rather than a specific purchase. A supplier configuration maps fields directly from the SAP Ariba Supplier object into the Ironclad launch form.

To set up a supplier workflow:

Click the Workflow Sync tab.
Click +Add Workflow Configuration, and select SAP Supplier from the dropdown menu.
In the SAP Ariba Supplier section, click the dropdown menu under Which SAP Ariba object should be synchronized with the Ironclad Workflow?
Click Supplier.
In the Workflow Launch section, under Set up mappings for what data should be transferred to Ironclad when a SAP Ariba Supplier is pulled into an Ironclad launch form, click the +Add Attribute dropdown menu.
Select Counterparty Name Question.
Click the dropdown menu next to the attribute, and select Pick a field from Supplier.
Click the sub-menu that appears, and select Supplier Name.
Click +Add Attribute dropdown menu and select SAP Ariba Supplier ID.
Click Pick a field from Supplier.
Click the sub-menu that appears, and select SM Vendor ID.
Click Save.

Set Up A Requisition Workflow Configuration

Use this workflow configuration when contracts begin from a purchase requisition. A requisition configuration maps fields from the SAP Ariba Requisition object into the Ironclad launch form.

Note:

Unlike a Supplier, a Requisition is a composite object containing a list of line items. The supplier is nested within the requisition. To map supplier-related fields, you’ll need to navigate down through the object hierarchy, rather than selecting a top-level field. The extra steps will reflect this nesting.

To set up a requisition workflow:

Click the Workflow Sync tab.
Click +Add Workflow Configuration, and select SAP Supplier from the dropdown menu.
In the SAP Ariba Supplier section, click the dropdown menu under Which SAP Ariba object should be synchronized with the Ironclad Workflow?
Click Requisition.
In the Workflow Launch section, under Set up mappings for what data should be transferred to Ironclad when a SAP Ariba Requisition is pulled into an Ironclad launch form, click the +Add Attribute dropdown menu.
Select Who is the counterparty?
1. Click the dropdown menu next to the attribute, and select the Pick a field from the first item of a list of objects field in Requisition.
2. Click the sub-menu that appears, and select lineItems.
3. Under lineItems, select Pick a field from a nested object field in ReqLineItem and select supplier (Supplier).
4. Under supplier(Supplier), select Pick a field from Supplier and select name.
Click +Add Attribute and select Who is the requestor? from the dropdown menu.
1. Click the dropdown menu next to the attribute, and select Pick a field from a nested object field in Requisition.
2. Click the sub-menu that appears and select requester (UserReference).
3. Under requester (UserReference), select Pick a field from UserReference and select emailAddress.
Click +Add Attribute and select Requisition status from the dropdown menu.
1. Click the dropdown menu next to the attribute, and select Pick a field from Requisition.
2. Click the sub-menu that appears and select statusString.
Click +Add Attribute and select SAP Ariba requisition ID from the dropdown menu.
1. Click the dropdown menu next to the attribute, and select Pick a field from Requisition.
2. Click the sub-menu that appears and select uniqueName.
Click Save.

Now, you’re ready to start filling launch forms in Ironclad with supplier and requisition data from SAP Ariba.

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