In Ironclad CLM, entities serve as a single, unified hub for all the organizations or partners you engage with, such as companies, contractors, educational institutions, and other collaborators. Entities include companies, individuals, partners, and vendors you regularly do business with. Ironclad CLM lets you store essential information to streamline future contracts and keep all contract details in one place.
You can create and edit entities from the Entities tab. You can also create entities using the following methods:
- Create an entity from a launch form
- Create an entity through an active workflow
- Create entities in bulk from existing data
- Create entities via API
Use Case
The legal operations team at Classics Inc. manages contracts with a wide range of partners, including vendors, consultants, and distributors. To keep this information organized, they use entities in Ironclad CLM as a central hub for all business relationships.
When onboarding a new vendor, WonderWeb Solutions, the team navigates to the Entities tab to create a new entity profile. They enter key details such as the company’s address, primary contact, and status. Later, when creating new workflows, this entity can be selected from the launch form and it will automatically populate the entity’s information, reducing manual data entry and ensuring consistency across contracts.
Permissions
| Features | Entities, Data Manager |
| Permissions | Admin role OR Repository and Entities = View, edit, and create access to all Record types and Entity types (current and future) |
Best Practice: Before creating entities for the first time, verify you have completed the following steps:
- Configure your entity access permissions to ensure proper visibility for any entities you create.
- Configure your relationship types. A relationship type defines how you interact with your entities.
- Configure the properties you want to include for each relationship type. Entity properties are data points you want to collect and track. These are shared with your team and can be reused throughout Ironclad.
After completing these steps, you can either create entities individually or import them in bulk.
Create an Entity
- Click the Entities tab.
- Click New entity.
- In the Name field, enter the name of the entity. This field is required.
- In the Relationship dropdown, select the relevant relationship type.
- In the Business Type dropdown, select whether the entity is a Company, Individual, Nonprofit, or Other.
- In the Status field, select whether the entity is Active or Inactive. This field is required.
- A variety of fields display. Some of these fields may be optional or required depending on how the relationship type is configured. For example, you can enter the entity’s Address, Point of contact name, point of contact email, Legal Name, Salesforce ID, and Alternative Names. The displayed fields depend on the selected relationship type and its configured properties.
- Click Create.
Edit an Existing Entity
- Click the Entities tab.
- Click the entity you want to edit, and then click Open overview page indicated by two arrows.
- Click the three stacked dots located next to the entity’s name, and then click Edit entity.
- Edit the entity’s information. You cannot edit the entity’s category.
- Click Save (indicated by a check mark) and confirm your changes. Any changes to the entity property will be applied to all usages of it across Ironclad.
Resources
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