Delete Duplicate Records

This topic will walk you through how to delete duplicates in imports projects and the Repository.

Duplicates are records that have the same signed document contents. The original record is the first record created in the Repository. All subsequent records sharing the same document contents are treated as duplicates.

Ironclad identifies duplicates by comparing a hash of the uploaded document against the uploaded document in other records. Additional documents on a record (including PDFs generated by Smart Import from an uploaded Word document), Ironclad record properties, and file names are not used to classify duplicates.

For example, if you have identical documents with different file names or record properties, Ironclad will still classify those documents as duplicates against the uploaded document in other records and the signed document in archived workflows. 

Delete Duplicates in Import Projects

1. Click on the Repository tab.
2. Select the import you want to edit from the Imports section located on the left.
3. Click the Delete Duplicates in Import button.
4. Verify you want to delete all of the duplicates. If there are duplicate records you want to keep, deselect them before deleting the other duplicates.
5. Click Delete Duplicates.

Delete Duplicates in Repository

1. Click on the Repository tab.
2. Select the Duplicates view located on the left.
3. Click the Delete Duplicates button.
4. Verify you want to delete all of the duplicates. If there are duplicate records you want to keep, deselect them before deleting the other duplicates.
5. Click Delete Duplicates.