Customize Launch Forms in Workflow Designer

Create Question

Form questions in Ironclad allow you to collect information from your contract requester. Responses can be used to build conditions throughout the contract process and will become the source of contract data for reporting.

1. Click on the Workflow Designer tab and select the workflow configuration you want to modify. Click on the Create tab.
2. Click Add question to form, and then choose the format of the question. This will correspond to a property in Workflow Designer. If you have already created this property, select the property to back this question. If you have not, create it.
3. Configure the question statement, description, and default values.
   TIP
   Phrase the question with your contract requester in mind to make it easy for them to provide the correct information.
4. Use conditions to define when the question displays. By default, questions Always appear on the launch form.
5. By default, all questions are Required. If the response is optional, deselect this checkbox.
   NOTE
   Counterparty Signer Name, Counterparty Signer Email, and Paper Source question types are always required; this cannot be changed.

Copy and Paste Question

1. Click on the Workflow Designer tab and select the workflow configuration you want to modify. Click on the Create tab.
2. Click on the question you want to copy, and then click Copy question.
3. Click Add question to form or Add question to section. Scroll down to the bottom of the list and click Paste question. The question is pasted into your launch form.

Lock Question

Locked questions ensure that users cannot manipulate the data in Ironclad. The only way to update these properties is through an external source, such as Salesforce. There is no permissions based access to edit locked questions — when a question is locked, it is fully locked.

1. Click on the Workflow Designer tab and select the workflow configuration you want to modify. Click on the Create tab.

2. Click on the question you want to lock, and then select Locked. If you have already set a default value for the question, a warning message displays.

   NOTE FOR SALESFORCE INTEGRATION USERS
   If you have mapped a Salesforce value in the Salesforce Workflow Launch Configuration settings for your workflow, it prevents your workflow from launching. The workflow can still be published, but an error happens if any attempt to launch the workflow overrides previously set default values. You also cannot map that property to Salesforce, and an error appears in the Salesforce Workflow Launch Configuration.

Move Question to a Different Section/Launch Form

1. Click on the Workflow Designer tab and select the workflow configuration you want to modify. Click on the Create tab.
2. Click on the question you want to move, and then click Move.
3. Select the section or form you would like to move your question to.

Create New Section

Sections help you organize related questions into meaningful groups. This organization makes your form easier for your contract requesters to navigate.

1. Click on the Workflow Designer tab and select the workflow configuration you want to modify. Click on the Create tab.
2. Scroll to the bottom of the page and click Add question to form.
3. Name your section. This is the name that displays at the top of your section on the launch form.
4. Add a section description to help your users understand what the section is for.
5. Create new questions or move existing questions to the section.

Collapse/Expand a Section

In Workflow Designer, you can collapse or expand individual sections, or collapse or expand all sections at once within your launch form template.

To collapse or expand an individual section:

1. Click on the Workflow Designer tab and select the workflow configuration you want to modify. Click on the Create tab.
2. To collapse the section, click the down arrow located in the top left of the section. The section is collapsed.
3. To expand the section, click the up arrow located in the top left of the section. The section is expanded.

To collapse or expand all sections:

1. Click on the Workflow Designer tab and select the workflow configuration you want to modify. Click on the Create tab.
2. Scroll down to the bottom of the launch form template.
3. To collapse all sections, click Collapse all sections. All sections are collapsed.
4. To expand all sections, click Expand all sections. All sections are expanded.