This article will walk you through AI Suggestions in Repository, including Smart Import. This includes the properties it detects, the permissions required to use this feature, and the basics of how it functions.
This article provides a conceptual overview of AI Suggestions in Repository, including Smart Import. If you want to learn more about how to use them, refer to Use Smart Import and AI Suggestions in the Repository.
AI Suggestions in Repository, including Smart Import, are AI-powered features that simplifies the process of tagging your existing and uploaded contracts by utilizing AI technology to analyze and extract data from them. Each document is also full-text searchable in the Ironclad Repository through our best-in-class OCR technology. Smart Import (Uploads with AI Suggestions into Repository) can be accessed via API, email, or directly in the Ironclad Repository. However, running AI predictions on existing records can only be done directly in the Repository.
There are two ways to use AI to extract data from your contracts:
AI Suggestions on Uploaded Contracts (Smart Import)
You can upload executed contracts and other documents directly to the Repository. This is useful if you have historical contracts that you are migrating to Ironclad or if you have a contract that was executed outside of an Ironclad workflow.
You can upload multiple documents at a time using Smart Import. The following are the limits based on file source:
- Local Drive: 2000
- Dropbox: 2000
- OneDrive: 999
- Box: 1000
Each file must be 100mb or less and one of the following file types: .pdf, .docx, or .doc. Smart Import has a limit of 100 pages per file.
Currently, the AI has limitations in processing certain elements from tables, handwriting, watermarked paper, low quality scans, and overlapping fields.
AI Suggestions on Existing Records in the Repository
You can run AI on your existing records in the Repository. This is especially useful for analyzing contracts you've already negotiated in Ironclad and evaluating how changes to your custom AI clauses or properties affect your contracts. You can select up to 2,500 documents at a time or select a view containing up to 2,500 records for AI analysis. When the analysis is complete, you'll receive an email with the results in a CSV file.
NOTE
If you have previously uploaded a contract using Smart Import and run AI predictions on it, you will not receive new results if the underlying models haven’t changed.
AI Suggestions
Ironclad AI detects 194 suggestions, out-of-the-box. There are two different types of suggestions:
- Property: A property is a specific piece of information that Ironclad extracts automatically from contracts. This usually includes dates, numbers, or strings that describe the attributes of the contract, such as the counterparty name, agreement date, or contract value.
- Clause: A clause or clause type, also known as a provision, refers to a section, phrase, paragraph, or segment of a legal document, such as a contract, deed, will, or constitution, that pertains to a specific point. Clauses are generally 8 words or more in length and described in a sentence or multiple sentences of text.
Refer to the Ironclad AI Overview for a comprehensive list of properties that Ironclad AI currently detects.
Upload and Import Permissions
There are a couple of permissions to consider if you or your company use this feature:
- Upload - Users with this permission can upload files.
- Imports - Users with this permission and access to the Repository can access imports. In each import, however, they only have access to the records that already have Record Type access to. All unverified records initially have an imported record type so you need to ensure that everyone who helps verify records have access to the Imported record type.
Supported Languages
AI Suggestions will only be in English.
Within a document, we support text search for 200 languages. Across all documents in the Repository, we support text search across 20+ languages, including English and other Latin-based languages like Albanian, Catalan, Danish, Dutch, Filipino, Finnish, French, German, Hungarian, Icelandic, Indonesian, Italian, Malay, Norwegian, Portuguese, Slovak, Spanish, and Swedish. Some languages, like Afrikaans, Croatian, Czech, Estonian, Latvian, Lithuanian, Polish, Romanian, Slovenian, and Turkish, are partially supported, but certain accented letters may not be recognized properly.
Smart Import for Administrators
Upload Amounts
Every customer has a certain number of AI contract credits included in their base Ironclad package that can be used without additional charge. Additional uploads are subject to a fee. Please reach out to success@ironcladhq.com if you anticipate needing more than your allotted AI contract credits.
The upload modal also lets users know whether the company has exceeded their AI contract credits and is subject to additional fees.
Turn Off Smart Import
Admins can turn the feature on and off and track how many Smart Import uploads are remaining before being subject to additional fees. When Smart Import is off, users will be able to upload documents to the Repository in bulk without AI-generated predictions.